Flexible and Transparent: Retainer Billing for PR professionals

For PR agencies working with retainers, it is crucial to record their working hours effectively and bill them correctly.

What is a retainer? A retainer is a monthly fee that a client pays to the agency in order to receive regular PR services. These services can include, for example, writing press releases, organising events or managing social media channels.

Retainer models are popular with PR agencies as they provide a constant source of income and allow for long-term cooperation with clients. The agency can adapt to the client's needs and offer a fixed scope of services at an agreed price.

However, it can be difficult to keep track of the retainer hours used and the additional hours provided outside the retainer. Without the support of professional software that can handle exactly this issue, monthly billing becomes a nightmare. You have probably been in the situation of having to explain to a client why additional hours were necessary and how they should be billed. How can you ensure in your agency that the services provided are recorded and billed in such a way that an accurate financial forecast and an effective use of resources is guaranteed?

This is exactly where the strengths of LEADING Job come into play in retainer management.

The recording of out-of-retainer hours

LEADING Job offers the possibility to record out-of-retainer hours in addition to the monthly retainer. This means that agencies can document their working hours even more accurately and thus carry out more precise billing.

Control of used retainer hours

Another benefit of LEADING Job is that agencies can check how many of the retainer hours have been used and how many out-of-hours have been incurred. This is particularly useful when agencies need to accurately calculate their working hours and costs. By being able to keep track of the retainer hours used, agencies can ensure that they do not exceed the agreed scope.

Flexible billing of out-of-retainer hours

With LEADING Job, PR agencies also have the option of deciding whether they want to charge extra for out-of-tour hours or count them as retainer hours. This gives agencies the flexibility to decide how to bill out-of-tour hours depending on project requirements and client preferences.

Automated monthly invoicing of retainer hours

LEADING Job can automatically convert retainer hours, out-of-tour hours and other costs into invoices, saving time and effort and minimising human error. Do you want to bill out-of-tour hours additionally or count them as part of the retainer? The software can automatically integrate this into the monthly billing as well.

All the advantages of retainer management at a glance

With LEADING Job, out-of-tour hours can be recorded and managed effectively, making the billing and management of retainer hours transparent and easy. The software also offers the possibility to show clients which services have been rendered and how they are billed. In this way, conflicts or misunderstandings can be avoided in advance. With the ability to record and analyse accurate data on hours worked and services rendered, you can better manage your resources and increase productivity. By automating work processes and integrating accounting functions, you reduce the workload for your agency and enable all staff to focus on their core tasks.

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